compensation: Based on Experience employment type: full-time
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POSITION: IMS Portfolio Manager
LOCATION: Ft. Detrick, MD
STATUS: Full Time/ Actively Interviewing
TRAVEL: Up to 25%
CLEARANCE: Active Secret Security Clearance required
BENEFITS: 401K, Life/Health/ Dental/Disability Insurance, Paid Time Off, and Tuition Reimbursement.
•Assist in defining and planning programs, conduct gap analysis and activities in support of planning, programming, budgeting and execution (PPBE).
•Assist the team lead with the planning, development/refinement, initiation, and execution of new requirements, projects, procedures, and guidelines.
•Maintain awareness of program execution and milestones, as well as their strategic impacts.
•Consider affordability, technology maturity, and responsiveness to assist in the formulation of broad, time-phased operational goals and initial capabilities.
•Assist in development, design, and implementation of annual and long-range plans to realize the product development components of strategic goals.
•Facilitate milestone planning by preparing, reviewing, and updating technical briefing materials, documentation, and program schedules; and developing and implementing technical and programmatic plans and measures to track programs.
•Apply relevant skills to review, analyze, and evaluate program development, status/progress, and performance (i.e., acquisition strategies and documentation, acquisition phases and decision levels, and timing and scope of decision reviews), and make recommendations for tailoring an acquisition approach which best fits program conditions. Recommendations shall minimize the time it takes to satisfy the validated need, consistent with common sense, sound business management practice, applicable laws and regulations, and the time-sensitive nature of the users' requirement.
•Review and assess technical, cost, and schedule data and work with Government staff to identify shortfalls and potential corrective actions.
•Assist in identifying, assessing, developing, and mitigating program risk.
•Work at a senior level to stimulate customer alliances for portfolio, program, and project support, maintaining personal and organizational interactions to enhance stakeholder relations and actively promote rapport with customers.
•Draft, review, staff, file, and update a variety of documents, to include acquisition documentation, memorandums, information and issue papers, briefings, executive summaries, milestone review packages, e-mails, and meeting minutes. When applicable, documents shall be prepared IAW DoD policies and procedures for the research, development, test and evaluation, and procurement of materiel and shall be sufficiently complete, accurate, and timely to establish program goals, objectives, and milestones.
•Maintain a list of required documents for assigned programs with corresponding projected need dates.
•Lead an IPT and/or participate and provide input to program functional IPTs, IPRs, milestone decisions, and required program updates.
•Coordinate both internal and external conferences, meetings, and reviews for relevant stakeholders, ensuring that locations, phone, and video teleconference lines are properly booked for use; scheduling speakers; developing and providing meeting materials (e.g., day-to-day schedules, agendas, presentations and displays, etc.); and tracking action items as needed. Support each event in person and/or via teleconference, video teleconference, and web conference. In addition, for each meeting conducted, develop meeting minutes and/or an executive summary.
•Review and provide input to acquisition documentation in support of program milestone decisions and IPRs.
•Provide input to support annual, monthly, and weekly recurring reports, as needed.
•Brief leadership on the status of program reviews and recurring reports.
•Provide program status updates at regular senior staff meetings.
•Communicate programmatic issues, concerns, and information.
•Assist to develop and update top-level briefings for public presentation to be utilized at various conferences and events.
•Track the status of action items, meeting minutes, program milestones, and monthly reports.
•Assist in determining appropriate assignments; setting priorities, monitoring progress, and reporting on progress to meet established milestones and deadlines.
•Obtain and maintain all information regarding the projects and events he/she is responsible for managing and provide updates on issues, upcoming meetings, briefings, and taskers related to assigned projects, both orally and in written form.
•Assist in the review, preparation, and submission of responses to formal taskers related to acquisition and program office operations.
•Monitor/protect acquisition-sensitive materiel.
•Meet assigned deadlines.
•Support the PM with program acquisition coordination, to include:
◦Developing SOWs and procurement requests packages
◦Preparing and staffing briefings to support market surveys and RFIs
◦Analyzing the acquisition strategy
◦Developing and maintaining resource loaded schedules
•Assist with full life cycle project management of all projects, to include:
◦Creating budget exhibits and responses, including submissions for the DoD PPBE System
◦Implementing and tracking EVMS appropriate for pharmaceutical development and within constraints of the FDA approval process
◦Planning and executing IBRs
◦Analyzing performer deliverables for cost and schedule
◦Negotiating with performers through closeout of projects
EDUCATION / EXPERIENCE REQUIRED:
•Possess a Bachelor's degree in Systems Management, Business Management, or a related discipline, as well as eight (8) years of general experience and five (5) years of relevant experience.
•Alternate/Tradeoff Requirement: Possess an Associate's degree in Systems Management, Business Management, or a related discipline, as well as ten (10) years of general experience and seven (7) years of relevant experience.
•Possess a thorough knowledge of the Microsoft Office suite of software, with specific experience in effective use of Project and Excel to independently develop and manage resource loaded IMSs and financial documents. A Project Scheduling Professional certification, or its equivalent, is desirable.
•Possess experience in project management, engineering management, DoD acquisition, or another related subject of comparable complexity and responsibility.
•Possess working knowledge of, and be fully conversant with, the acquisition processes and policies as outlined in the DoDI 5000.02, relating it to product development, production, and sustainment.
•Possess an ability to influence and shape acquisition streamlining.
•Possess the capability to lead projects or tasks which involve tracking risk and providing constant status or process oversight.
•Possess knowledge of DoD acquisition and life cycle management policies, procedures, and practices.
•Possess an ability to write, review, and staff high-level staff action papers, studies, policies, and acquisition documents.
•Possess an ability to independently manage, synchronize, and track multiple, complex, and cross-functional actions
•Possess the ability to communicate effectively, both orally and in writing, among a variety of audiences.
EOE. Protected Veterans/Individuals with Disabilities. Patricio Enterprises Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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