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Office Administrator (Frederick)

compensation: Based on Experience
employment type: full-time

Local Architectural firm is hiring for an Office Administrator. Duties will include, but not limited to, the following:

 Answering incoming calls, greeting visitors, accepting deliveries, and routing staff messages
 Operates PC and other office equipment; responsible for upkeep of business printers and copier and calling for repair
 Plans and coordinates internal company lunch and learns
 Establishes general filing system for safekeeping of project records, contracts, etc.; maintains complete confidentiality of records
 Provides routine and confidential secretarial and clerical assistance to President, Sr. Administrative Manager, Project Managers and other staff members as necessary
 Will create project contracts through AIA program or MS Word, track Owner and Consultant contract timelines and amendments
 Monitor all project budget hours
 Supervise social media outreach
 Deliver content via LinkedIn, Facebook, email, or direct mail
 Coordinate and deliver email campaigns
 Mass-mail materials
 Research media coverage and industry trends
 Develop fresh story ideas for marketing efforts
 Assist with improving communication efficiencies within company
 Assist in preparing RFP proposals with President and Sr. Administrative Manager
 Assists with accounting functions – A/R, A/P, payroll, bank reconciliations, tax filing, etc.
 Assist in software upgrades and renewals
 Assist in maintaining office appearance

Firm offers an expanding and challenging family friendly work environment, competitive salaries and an excellent benefits package (health, dental, vision and 401K).

Please only respond with a resume in .pdf format.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7144112659


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